Our customers want value, flexibility and accessibility from their ECM systems, and they don’t want to spend more for a big brand. Often, they keep their most sensitive and important content on premises, but want to store some content in the cloud to support collaboration. This makes Alfresco’s hybrid cloud ECM platform very appealing. Other top drivers for ECM migration are improved search and regulatory compliance. We provide the easiest, most effective platform for their requirements.
We generally don’t compete with enterprise file sync and share vendors like Box, but we are often complementary. Some companies use Alfresco to manage their most important business content and Box to manage casual content that can be shared outside the organization. Although there is some overlap in functionality, our use cases tend to be very different. With our process control, high level of security, rules and rich metadata, Alfresco sits at the heart of business processes. In contrast, products like Box and Dropbox are used for more collaborative interactions. Some of our partners have created integrations between Alfresco and these services.
The main difference between Alfresco and SharePoint is that SharePoint is primarily a content portal, while Alfresco is focused on the integration of ECM and BPM. Alfresco supports rich business processes, a much richer data model, dynamic searches, much higher scalability and robustness as well as integrated records and digital asset management. In addition, users generally find the navigation and searching experience to be easier in Alfresco. Some customers use Alfresco and SharePoint together. A partner like SeeUnity provides archival capabilities from SharePoint to Alfresco and Web Parts for accessing Alfresco content in the SharePoint portal.
Absolutely. Alfresco is trusted by organizations that require the highest level of security. Military, intelligence and civil government organizations use Alfresco to manage highly sensitive information. Alfresco is also used by large corporations to store confidential intellectual property that is subject to export controls.
Alfresco gives you a few deployment options. It sounds like you are asking the question from a central repository perspective. In this case, each part of the repository can have different access controls. Our search capability through Solr evaluates all documents for relevant security controls so that users see only the information that they have the right to access. In a distributed model, you have a great deal of control over what gets replicated from one repository to another. This means you can set up and enforce policies that only authorized content is replicated.