Alfresco bar code module, can integrate and identify bar code and two-dimensional code

The scanned files are usually converted into TIFF or PDF files and then automatically added to Alfresco. The Alfresco bar code module lets you choose to add a bar code or a qr code to the file during the Checkin process.

Barcode

Solution 1 - scan the document effectively using a barcode

Using Alfresco barcode module to scan barcode or qr code can scan documents easily and efficiently.

This module allows you to do...

  • Quickly check out the large number of files you receive from what you need.
  • Efficient, error-free automatic storage by reading barcode metadata, where metadata comes from barcodes or QR codes. In this way, you can automatically create a file name or even a folder according to your business needs, so that the files are properly stored in place according to each business process.。

Alfresco bar code module can bring benefits

performance

Quickly and easily scan documents. Avoid bookmarks or other tedious ways of identifying and scanning individual documents.

accurate

The complete and accurate metadata information carried by bar codes or qr codes is used to build the index.

Customize according to usage

You can have different kinds of barcodes on a page, or you can have different Numbers of barcodes.

Intelligent usage scenarios

Alfresco bar code module can create a simple workflow, can quickly read a variety of bar code, the document into a digital file, can also choose different types of bar code, two-dimensional code, and according to the information in the bar code automatically determine which target folder.

Intelligent use

Automatically specifies the destination of a file based on the barcode type or information within the barcode

Solution 2 - a file tracking system provides complete control over the information

In the management of records and archives, the dislocation or loss of files may be the most important factor leading to the sharp increase of management costs. Through document tracking, employees can quickly and accurately find any content, regardless of which office it is located in. It makes the workflow much simpler and the information more accessible. The result is increased productivity and efficiency for employees, enabling them to use their time more effectively.

When your company records and archives are well managed, customers' customers will also benefit. With the ability to find and manage records more efficiently, searching the required files does not delay the response time to its customers' requests. Information can be presented quickly and accurately, and there are two main types of file tracking systems - bar codes and radio frequency identification (RFID).

Bar code tracking system can provide enterprises with fast, simple and accurate automatic data collection and file tracking methods, and has been widely used in countless industries. Barcode labels can be attached to individual records, files, record boxes and various media, or even to anything else managed.

The label serves as a unique identifier and can be scanned every time a document is removed or returned from a shelf or file cabinet. Although the most notable application of this technology is in the supermarket industry, tracking bar codes have been widely used in the document management of many enterprises and industries.

In records and archives management, RFID technology is very suitable for the large volume of transactions, the movement of documents often need to go through several steps, or to move between several people outside the document room, these documents are often kept in a very restrictive security environment.

The overall advantage of all types of RFID file tracking systems is their non-contact and non-line-of-sight operation nature. Tags can be read quickly and can be read and recognized in many visually and environmentally challenging environments. Bar codes or other optical reading techniques do not have such capabilities.

Using RFID in record and file management, rather than having to scan one file at a time, allows files to be transferred more efficiently. One of the most convenient applications is to place the reader on the frame door so that the record (file) manager does not have to scan each record (file).

With the RFID file tracking system, even many folders stacked together can be read all at once. So RFID also greatly improves efficiency.

Summary of the advantages of the file tracking system:

  • Avoid misplaced or confusing files
  • Improve productivity and efficiency
  • Improve customer service
  • Improve workflow
  • Reduce unnecessary traceability
  • Improve management effectiveness
  • Improve records and records management
  • Improve profitability
  • Accurate and uniform data collection
  • More reliance on computers and less human error

Alfresco file tracking manages all valid information and eliminates redundant information. It is a fully integrated system of software and hardware, with color coding and barcode tags, providing RFID tags, readers and other tracking system hardware as needed.

Provide user training and actionable guidelines.