Electronic and digital signatures are key components of the digital transformation
Electronic and digital signatures can be generated, approved, processed and reviewed automatically, creating a convenient new working mode. No more paper, cost reduction is mainly to shorten the gap between you and your competitors in business process efficiency.
Digital signature is of course much more efficient than the traditional method of printing first and then signing. The document to be signed is already in the process, and the signature after digital transformation is faster, safer and more efficient. The documents you hand or related to you can be checked at any time, the current status of the signed documents can be checked at any time, the problems in the signing process can be checked at any time, the paper and printer is also the best load reduction.
You can do this simply by using Alfresco, which is a completely web-based electronic signature approach that completely replaces the paper-based signature process without any problems.
What's more, by providing electronic signatures to create and customize standard operating procedures (SOP), we are truly combining strict regulation and standard procedures in the enterprise. Many other specifications are required in some use scenarios, such as the standard Laboratory Practices Good Laboratory Practices (GLP) or the standard Manufacturing Practices Good Manufacturing Practices (GMP), where strict process and Practices are required.
The characteristics of
Frequently asked questions about electronic and digital signatures
A digital signature (the digital signature standard) is a digital "signature" of a document, which means that any change to the document will cause the "signature" to be damaged and become invalid. The information of the signer in the seal cannot be modified, and the time of signing constitutes a complete signature. Digital signatures are much safer and more efficient than paper signatures. The digital signature system needs to verify the identity of the signer. Protect and verify important data in the document and ensure its integrity and not tampered with. .
Electronic signature is a way of signing documents online. By checking in the "signature image" on the page. Alfresco's solution lets you sign and forward through a web page. It allows businesses to quickly sign documents, saving more time. At any time and any place, there is no need to transfer paper documents, no need to scan and mark again and again, no need to associate and combine paper documents and electronic documents. The electronic signature law of the People's Republic of China has been implemented since April 1, 2005 to support the expansion of e-commerce in this era.
Digital signatures or this is often referred to as standard or advanced electronic signatures. It is one of the most secure electronic signatures and is widely accepted. Digital signature is based on Public Key Infrastructure (PKI) technology. PKI technology maintains data integrity and prevents the signer from denying responsibility for the document. You can also prevent copying or changing the digital signature. Digital signatures require a CA certificate or a proxy license. Certificates need to be issued before they can be used.
For electronic signatures. There is no need to apply for a certificate, but the following four points need to be met to be a reliable electronic signature:
- When electronic signature is used to produce data for electronic signature, it belongs to the exclusive of electronic signatory.
- At the time of signature, the electronic signature production data is only controlled by the electronic signer.
- Any changes to the electronic signature after signature can be detected;
- Any changes made to the content and form of the data message after signing can be detected.
Electronic signatures are commonly used for internal document signing and inter-organizational coordination. Electronic signatures are recognizable and verifiable. Fully enforceable and legally compliant, such as ISO standards, regulations, controls and audit documents from government agencies.
Of course, standard digital signatures provide "proof of authenticity" for documents.
Because it can identify users, maintain data integrity (because signed files cannot be changed), electronic files with signatures are also legal documents for disclaimers or burden of proof
It is an inevitable requirement for social development to transform from traditional working mode to digitalization.
Solve the cost problem of copying, printing, scanning, warehousing, finding and retrieving lost documents in traditional working methods.
Achieve business process automation, improve efficiency and shorten time
Operations in an e-signature environment are easier to optimize workflow and collaboration
The operating system under the electronic signature ensures accuracy and does not lose any data
The above is the effect of reducing operation cost and optimizing operation mode. Besides, more importantly, don't you think environmental protection is a more important issue?
Many processes require official approval or approval. More often than not, the number of processes requiring an organization or department's signature for approval increases more than expected. If you choose to use an electronic signature. Organizations can shorten process time, reduce costs, and improve collaboration and productivity.
Business operations and publicity
Performance reports of the board of directors; Corporate communications and public relations reporting; Investor relations; The financial statements
A legal document
Contract drafting agreement; Major agreements with service subcontractors
Administrative rules and regulations
Administrative regulations; Administrative applications
Other industry-specific documents
Design, drawings, plans, manufacturing instructions and reports, HIPAA patient and consent forms, medical records, clinical documents, laboratory reports and analytical certificates.
The human resources
Employee handbook; Staff welfare changes; New employees will be appointed. Account form; Performance appraisal; Insurance claims; Leave application; Transfer application
Customer service document
Customer service change order
Sales document
Quotation documents; Sales/service data collection; Sign contracts with customers
The purchasing department
Contract with supplier or subcontractor
Financial/accounting documents
Loan contract; Cost report and tax invoice approval; Data collection and grouping in financial statements (reports); Payment (check international remittances and electronic funds transfers between financial institutions); Statements relating to financial accounting; Order documents; Gift account; Submit an expense account to apply for
Documentation, quality control
Design approval; Drafting; Work plan; Production report; Patient consent to medical records; Experimental report; The results of the analysis